You're not being careless. You're being practical. If staff can get their work done—even if they're using 6 different apps—you assume the cost of chaos is manageable.
But what if that "working" system is quietly costing you $12K–$20K/year in waste, OSFI fines, and client attrition—all while competitors automate their way to resilience?
In today's financial climate—where 40% of cyberattacks target small firms and OSFI expects demonstrable technology governance—you can't afford invisible SaaS sprawl.
Most Canadian financial firms operate with what we call "SaaS chaos":
This isn't disorganization. It's revenue fragility—the invisible cost of letting software sprawl limit your capacity.
And it's not your fault. You're optimizing for today's client flow. But tomorrow's volatility demands systems—not spreadsheets.
Michael left 3 months ago.
He had access to your trading platform, client portfolios, tax returns, and compliance documentation.
Did IT remove his access?
Oh right—you don't have IT.
This isn't paranoia. 77% of Canadian financial firms have ex-employees with active system access.
And it's not just data at risk—it's your license to operate, client trust, and revenue.
When staff leave, financial firms lose more than headcount—they lose accountability.
This isn't mismanagement. It's what happens when volatility outpaces tribal knowledge.
Ex-employees with active accounts = data breach waiting to happen. Cyber insurance increasingly requires access audits—or denies coverage.
OSFI, IIROC, provincial securities don't care if you "didn't know." Your untracked SaaS portfolio? A disqualifying red flag.
Unused licenses + duplicate tools + auto-renewals = $12K–$20K/year average waste. That's not overhead—it's stolen client service capacity.
You try to. But without centralized management:
Real cost: One wealth management firm paid $15,200/year for tools no one used—and didn't know it until we scanned.
Financial data is a bullseye—not because you're targeted, but because it's immediately monetizable.
And every unmanaged SaaS app is a potential door left unlocked.
So was everyone else's—until we mapped the job-to-be-done, not the job title.
You don't need to manage everything. Just the high-risk, high-cost gaps that threaten client trust and revenue.
We connect to your Microsoft 365 or Google Workspace and scan for:
Output: Full inventory + waste calculation ($X,XXX/year)
Low-hanging fruit that saves immediately:
Typical Month 1 savings: $6,000
Replace chaos with clarity:
Benefits: 30–50% cost reduction + easier training + better integration
We handle it all so you never return to chaos:
You could DIY your SaaS cleanup. But can your team—who's already stretched thin—really track 50–70 apps, manage quarterly renewals, and audit access rights forever?
| Factor | DIY Approach | Managed Resilience |
|---|---|---|
| Initial Setup | Free discovery scan | Free discovery scan |
| Ongoing Time Cost | 5–10 hrs/month (staff time) | 0 hrs (we handle it) |
| Waste Recovery | One-time cleanup ($6,000) | Continuous savings ($12K–$20K+/year) |
| Security | Manual offboarding (error-prone) | Automated offboarding (same-day) |
| Renewals | Surprise charges likely | Renewal calendar (no surprises) |
| Compliance | Self-reported (unverified) | Audit-ready documentation |
| Grant Eligibility | Limited (no ongoing proof) | Proven governance (funder-ready) |
| Total Year 1 Value | $6,000 savings | $7,660 net savings + security + compliance |
Staff time cost: 10 hrs/month = $4,200/year (at $52/hr finance wage)
| Cost Factor | DIY | Managed |
|---|---|---|
| Discovery | $0 | $0 |
| Staff Time | $4,200/yr | $0 |
| Service Fee | $0 | $3,540/yr |
| Waste Recovered | $6,000 | $15,200 |
| Security Risk Cost | High (unquantified) | $0 |
| Grant Funding | Unlikely | $3,500 avg |
| Net Value | $1,800 | $11,760 |
With grant funding: Managed service = $8,220 net benefit
| Before | After |
|---|---|
| OSFI audit prep: 3 weeks of panic | 2 hours (audit-ready dashboards) |
| SaaS waste: $18K/year | $0 waste (optimized licenses) |
| Ex-staff access: "We think it's revoked" | Automated offboarding (zero risk) |
| Renewal surprises: Quarterly panic | Renewal calendar (no surprises) |
"When ransomware hit during quarter-end, our systems were back in 6 hours. Competitors lost 3 weeks of revenue—and client trust."
— Managing Partner, Toronto Wealth Management Firm
| Item | Cost | Grant-Funded? |
|---|---|---|
| Discovery Scan | $0 | N/A |
| Managed Service | $295/month ($3,540/year) | ✅ Yes (92% success) |
| Total Year 1 (after grants) | $0–$120 | Likely $0 |
Most clients pay $0 out of pocket Year 1
92% of our SaaS clients secure funding. We help via ImpactPlexus.org.
If we don't find at least 15% savings, pay nothing
Not satisfied? Full refund
We preserve all your data during consolidation
Free scan → immediate savings → ongoing optimization—with grant funding support
No credit card. No sales pitch. Just clarity.